Acquisition Checklist

This is an evolving checklist of things to consider when bringing XR materials, experience and artworks into a collection. This is a complex process and involves navigating many uncertainties regarding the future of the technologies involved. While not exhaustive, this checklist is designed to assist navigating this process by highlighting key activities and questions to consider.

For all XR materials:

• Work closely with the creator and/or their team to understand the components of the XR experience and document what is learnt during this process — see Documentation Templates.

• Understand the way in which the XR experience has been presented in the past and gather any relevant documentation to support transmitting this understanding.

• Assess how immediate the need for access to display equipment is and source anything missing. This might include:

  • XR equipment (e.g. HMD, tracking system...) — at least one set.

  • Computer system suitable for running the software and hardware.

  • Additional screen(s) for setup and monitoring.

If any computers are being supplied ensure you have:

• Created disk images of any internal storage media.

• Create a backup machine (if viewed as useful for display).

• Tested them to ensure they function.

• Documented their hardware components.

• Extracted any relevant components for archiving (e.g. the XR runtime).

If any real-time 3D software is being supplied ensure you have:

• Received executable software (ideally supporting as many operating systems and XR runtimes as possible).

• Identified, gathered and tested dependencies required to access the executable software (e.g. operating systems, libraries, XR runtime, drivers).

• Received source materials (be it code or an engine project) required to build the project — see Software Archiving Guides.

• Identified, gathered and tested dependencies required to access source materials.

If any 360 video is being supplied ensure you have: